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Position Title: Facility Manager
Division: Facility
Supervisor: Director of Operations in conjunction with Assistant Head of School - Finance & Operations
Position Summary: At the direction of the Director of Operations and Assistant Head of School - Finance & Operations and in collaboration with Operations
Department staff and staff of other departments, this position helps manage
daily tasks in the facility maintenance department and projects as assigned.
QUALIFICATION
--Bachelor’s degree, Engineer preferred
--Certificate for high voltage operation
--Certificate for various equipment, such as boiler
--Certificate for safe building operation
--Certificate for firefighting operation
--Certificate for HVAC maintenance and BMS operations
--Certificate for Mechanical, Electrical and Plumbing (MEP) as relates to basic building maintenance engineer
--Safety B Certificate or C Certificate, preferred
--Registered Safety Engineer Certificate, preferred
--Supervising Engineer Certificate, preferred
--First-Class Constructor Certificate, preferred
EXPERIENCE
--10 years minimum experience of both high and low voltage practice
--10 years minimum experience of facility management experience
--10 years minimum experience of project management experience
SKILLS
--Able to read various project prints
--Able to operate and repair building equipment
--Speaks Shanghainese dialect preferred
--Fluent English skills preferred
--Flexible and trainable, preferred
--Responsible
GENERAL EXPECTATIONS
--Help to create a positive, service focused mentality
--Treat colleagues, contractors, vendors, community members and visitors with respect
--Work together with colleagues, contractors, vendors and community members to come up with the best possible solutions
--Provide full access to maintenance staff during hours in which the FM is not on campus; otherwise, all requests will be sent via online system to FM
--Receive and respond to emails or WeChat messages within a minimum of 24 hours
--All leave time must be approved by the Director of Operations and Assistant Head of School- Finance & Operations
DUTIES AND RESPONSIBILITIES
--Help create and directly supervise preventive maintenance program
------ Record preventive maintenance work activities, e.g. the routine work to maintain equipment within the team)
------ Provide update on the preventive maintenance program to the Operations Director and Assistant Head of School- Finance & Operations monthly
------Collect and update scope of work for each outsourced maintenance vendor
------Maintain/Provide a schedule of when preventive maintenance vendors will be on campus (i.e. Fire prevention vendor, Mammoth, Evapco, Mitsubishi, etc.)
------Keep and organize all service records from outsourced maintenance vendors
--Responsible for safe operations of all buildings
------ Take responsibility of ALL ASPECTS of the buildings and equipment regardless of whether the FM was involved in the project or not
------Visit every space on campus, including ALL mechanical rooms once a week and record any maintenance issues noticed
--Arrange repair/maintenance plan during summer/winter holiday
--Organize staff to have relative training
------Seek professional development team related to HVAC and preventive maintenance
--Out-source and check the repair/maintenance
------Monitor online work order management system daily and schedule maintenance work to maintenance staff accordingly
------ Ensure all work orders are completed in a timely manner
------Update online work order management system when items change status (ie. Maintenance team to mark work orders as completed and provide a description of work done upon completion
--Keep inventory of spare part to ensure the daily operations
--Provide suggestions to new equipment
--Coordinate with construction project management company
------Help organize and participate in a
formal handover process at the end of each construction cycle
------Work with Project Management team on producing
and sharing comprehensive documentation as it relates to our facilities (ie.
Manuals, Third Party Involvement, testing certificates, etc.)
--Communicate and coordinate with relative government departments
--Deal with any emergency situations
--Work with leadership on any other task assigned by the Director/ Assistant Head of School- Finance & Operations